👩‍💼 PTSA President – What They Do

The PTSA President leads the team! They help run meetings, coordinate events, and work closely with the principal and other board members to keep everything running smoothly throughout the school year.

📝 Main Responsibilities:

• Lead monthly PTSA board and general meetings
• Coordinate with the principal and help plan the yearly PTSA calendar
• Stay in touch with committee chairs and help manage events and votes
• Support other board members and keep communication flowing
• Attend school events when possible to represent the PTSA

⏱️ Time Commitment (Estimate):

• Monthly principal check-ins (30–60 minutes)
• Committee meetings (as needed, ~5 per year)
• Weekly coordination and emails (~1 hour/week)
• School events (1–2 hours each, ~12 per year)

The President also works closely with the Council Delegate and Legislative Chair to keep our PTSA connected at the district level.

👥 1st VP – Membership

Leads efforts to recruit members and manage PTSA membership data year-round. Organizes membership drives, tracks dues, applies for awards, and chairs the Lifetime Member Committee. Also manages student scholarships and serves on key planning committees.

• Time-intensive in Aug–Sept (1–2 hrs/week)
• Attends school events and Lifetime Member Banquet
• Handles payments, reports, and scholarship processes

💻 2nd VP – Communications

Maintains the PTSA website, sends out weekly eNews, and manages digital communication (email, forms, social). Works with Social Media Chair to promote events and volunteer needs. Serves on budget/calendar committees.

• 1–2 hrs/week for updates and eNews
• Early-year tasks: domain and email setup
• Promotes events and manages communication tools

💰 3rd VP – Ways & Means

Oversees all fundraising efforts and income-generating activities. Manages committee chairs for Auction, Fundraising, Spirit Nights, Spirit Wear, and Testing. Presents annual fundraising report.

• High variability in time commitment
• Leads vendor communication and distribution logistics
• Serves on budget and calendar committees

🙋‍♀️ 4th VP – Volunteers

Recruits, organizes, and supports all volunteers. Posts signup forms, coordinates with event chairs and school staff, and serves on key committees. Familiarity with Membership Toolkit is essential.

• Manages volunteer chairs (Hospitality, Dads Club, etc.)
• Supports volunteer-heavy events year-round

🎓 5th VP – Programs

Researches and organizes programs for parents and students. Oversees several standing committees and helps coordinate events with school staff and administration. Helps with programs like Titan Talk, Red Ribbon Week, and Prom.

• Attends planning meetings with principal
• Works on calendar/budget committees
• Supports learner-led initiatives and activities

💼 Treasurer

Manages the PTSA’s finances, maintains detailed records, submits tax and sales filings, and prepares reports. Handles bank reconciliations, budget oversight, and financial compliance.

• 1–2 hrs/week for recordkeeping and deposits
• Monthly and annual reporting responsibilities
• Prepares for and supports financial audits

📝 Secretary

Documents and organizes meeting minutes, manages board communications, and handles official correspondence. Maintains conflict of interest records and ensures meeting records are bound annually.

• 3–4 hours/month
• Maintains accurate and organized records

⚖️ Parliamentarian

Advises the board on Roberts’ Rules of Order and ensures meetings and elections follow procedure and bylaws. Serves as a non-voting consultant during meetings.

• Guides the President and board on process
• Ensures compliance with governing rules